While project management skills are absolutely necessary for project managers, interestingly, the methods and tools that project managers use can be quite helpful for everyone.
A 'task' does not necessarily have to be called a 'project' in order for project management methods to be very useful in its planning and implementation. Even the smallest task can benefit from the use of a well-chosen project management technique or tool, especially in the planning stage.
Project management is chiefly associated with planning and managing change in an organization. However, a project does not always have to be business-related. It could be domestic situation, such as moving house, or planning a wedding.
Project management techniques and project planning tools are useful for any tasks in which different outcomes are possible, where risks of failures are probable, and thus require planning and assessing options, and organizing activities and resources to deliver a successful result.
Projects can be various shapes and sizes, from the small and straightforward to extremely large and highly complex.
In organizations and businesses, project management can be concerned with anything, particularly introducing or changing things, in any area or function, for example:
- People, staffing and management
- Products and services
- Materials, manufacturing and production
- IT and communications
- Plant, vehicles, equipment
- Storage, distribution, logistics
- Buildings and premises
- Finance, administration, acquisition and divestment
- Sales, selling, marketing
- Human resources development and training
- Customer service and relations
- Quality, health and safety,
- Legal and professional
- Technical, scientific, research and development
- New business development and any other project which needs planning and managing within organizations.
Successful project management, for projects large or small, tends to follow the process outlined below.
The same principles, used selectively and appropriately, also apply to smaller tasks.